Procurement of Professional Services in an amount of from $50,000 to $100,000

For procurement of these professional services in an amount of from fifty thousand dollars ($50,000) to one hundred thousand dollars ($100,000), Purchasing shall assign a selection committee, which shall independently evaluate and score submittals received from firms or individuals responding to the District's Request for Qualifications. If possible, the selection committee may conduct discussions with a short list of at least three of the highest scoring firms or individuals.

Subject to review by Purchasing at their option, the College President or Vice President of Administrative Services shall initiate an appropriately qualified selection committee. The selection committee shall contain the Facilities Planning and Development (FPD) Project Manager and no more than six additional members selected from college administration, Facilities/ Maintenance and Operations, and representatives of the project’s user groups. A non-voting representative of Purchasing will observe all meetings and selection committee activities.

For projects that include architectural or engineering work with selection made on a qualifications basis, the selection committee shall have at least one person who is an architect or engineer registered to practice in the State of Arizona. The design professional may be an employee of the District and the FPD project manager may fulfill this requirement. If they are not a registrant, an additional member will be added to the selection committee to meet this requirement. At FPD’s option, one additional external architect or engineer may be added to the committee as a voting participant and will not count against the six college representative limit.

Outside architects and engineers serving on a selection committee shall not receive compensation for performing this service. A person who is a member of a selection committee shall not be a contractor under a contract awarded or provide any professional or other services under the contract awarded through this selection.

Procurement of Professional Services in an amount greater than $100,000

For the procurement of professional services in an amount of more than one hundred thousand dollars ($100,000) the District shall follow the standard Request for Proposal (RFP) procedures as outlined in section 303. The contracting of these related types of services may be made in advance for use on an “as-needed” basis for smaller projects that do not exceed $500,000 in value. The Request for Proposal process as outlined in Section 303 shall be used for these types of procurements.  A master listing of these chosen providers by type of service shall be maintained.