601: Contracts for Supplies and
Services; Modification
and Termination
Contracts for supplies and services are subject to modifications
and termination within the guidelines of the specific contract.
The following types of changes
may be made to existing contracts:
Fixed-price contracts may be changed
within the general scope of the contract in any one
or more of the following areas:
Date of delivery
Location of delivery
The method of shipment or packaging
Blanket orders for commodities or services may be amended
at agreed upon times and milestones.
This may be to adjust
price upward to compensate for inflation
and other factors that have affected the
contract over time; or
It may be to adjust pricing
downward to
compensate for changing market variables.
These
requests for changes must be substantiated
in writing and agreed upon in advance
in the original contract.
Contracts may be terminated for cause and for mutual convenience
of both parties.
Requests for terminations for cause must be documented and
approved by the Purchasing Manager. Terminations for mutual
convenience by both the supplier and the District also must
be approved by the Purchasing Manager in advance.
