802: Disposition of Surplus Materials
Colleges, centers, and units shall notify the Surplus Property
Manager of all excess and surplus materials on the appropriate
forms.
The Surplus Property Manager shall determine the fair market
value of excess and surplus property. Methods used for determining
value may include quotations, estimates, use of reference guides
and other publications, as well as market indexes.
The Surplus Property Manager shall facilitate the transfer
of excess or surplus materials to or between colleges and eligible
non-profit educational institutions. These excess or surplus
materials must be offered to the colleges and other district
operations prior to offering them to eligible non-profit educational
institutions. Eligible non-profit educational institutions
receiving surplus materials must sign an agreement stating
that they will not sell, dispose, or transfer this equipment
for the period of one year.
Surplus materials shall be offered through public auction,
competitive sealed bids, established markets, or posted prices.
If unusual circumstances render the above methods impractical,
the Surplus Property Manager may employ other disposition methods,
including appraisal or barter, provided the Surplus Property
Manager makes a written determination that such procedure is
advantageous to the district.
Methods of disposition of surplus materials:
- Public auctions may be used to dispose of surplus materials.
These auctions shall be advertised at least two (2) times
prior to the auction date, the last notice to be no less
than six days prior to the auction date. All the terms and
conditions of any sale shall be available to the public at
least 24 hours prior to the auction date.
- Competitive sealed bidding may be used
to dispose of surplus materials. Notice
for sale bids shall be publicly available
from the Surplus division at least ten
days before the date set for opening bids.
Notice of the sale bids shall be mailed
to prospective bidders, including those
bidders on lists maintained by the Surplus
Division. The notice for sale bids shall
list the materials offered for sale, their
location, availability for inspection,
the terms and conditions of sale, and instructions
to bidders including the place, date, and
time set for bid opening. Bids shall be
opened publicly.
The award shall be made in accordance
with the provisions of the notice for
sale bids to the highest responsive
and responsible bidder, provided that
the price offered by such bidder is
acceptable to the Surplus Property
Manager. If the Chief Procurement Officer
determines that the bid is not advantageous
to the district, such officer may reject
the bids in whole or in part and may
resolicit bids; or such officer may
negotiate the sale, provided that the
negotiated sale price is higher than
the highest responsive and responsible
bidder's price.
- Trade-in
options
may
be
used
to
dispose
of
surplus
materials.
Before
surplus
materials
are
disposed
of
by
trade-in
to
a vendor
for
credit
on
an
acquisition,
the
Surplus
Property
Manager
and
Chief
Procurement
Officer
or
designee
shall
approve
such
disposal.
The
Surplus
Property
Manager
shall
base
this
determination
on
whether
the
trade-in
value
is
expected
to
exceed
the
value
realized
through
the
sale
or
other
disposition
of
such
materials.
3/4/97
