MCCCD Purchasing Department: Vendor Resources

Created as a reference for vendors and the general public, this page includes links, downloadable documents, and other useful information to help vendors navigate through the Maricopa Community College District Purchasing Department's procedures and requirements. Please let us know how we can make this site better. Thank you for visiting.

Note: Downloadable documents presented on this page are in PDF format and can be retrieved using Adobe Acrobat Reader. If you do not have the software, click here to get it free of charge.

Note: Non-Downloadable documents may include drawings or attachments and may be housed at other locations, and cannot be downloaded. Please call MCCCD Purchasing at (480) 731-8520 for more information.

Forms and Helpful Information

Bid Opportunities

Vendor Guide

Forms and Helpful Information

MCCCD Buyer Directory A list of all buyers, their phone numbers, and their assigned commodities.	Vendor Registration Form Register as a MCCCD vendor by downloading this vendor registration form using Adobe Acrobat Reader. Just download the form, fill it out, sign it, and either mail or fax it to the location indicated!
Authorization for Electronic Supplier Payments (Existing Suppliers) This is for existing suppliers that have registered with MCCCD and would like to receive electronic payments. New suppliers will have to complete the Vendor Registration Form.	W-8ECI: Certificate of Foreign person's Claim for Exemption From Withholding on Income Effectively Connected With the Conduct of a Trade or Business in the United States Register as a MCCCD vendor if you are a foreign person or organization and are conducting business within the United States. For instructions on how to fill this out, click here.
Our Letter of Credit A credit letter listing our bank references.	W-8BEN: Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding Register as a MCCCD vendor if you are a foreign person or organization and are not conducting business within the United States. For instructions on how to fill this out, click here.
Who to Call to Check on Payments A list of accounts payable representatives and the campuses they serve.	Tax Exemption Certificate for Library Related Services This certificate is to document tax-exempt sales to qualified purchasers.
Purchase Order Terms and Conditions If you are needing to know specific terms and conditions for MCCCD Purchase Orders, please click on this link.	Small Business Development Center This is a link to the Maricopa Community Colleges Small Business Development Center. The SBDC can help your business succeed by providing services to you, including confidential, one-on-one counseling by diverse business professionals at no charge!
Key Campus Personnel The Key Campus Personnel web site provides information on buildings and grounds directors, information technology directors, security chiefs, marketing and public relations directors, and fitness center coordinators.	Campus Addresses A list of addresses to our colleges. This is in Word format.

Bid Opportunities

Questions regarding these bid opportunities? Please call Purchasing at (480) 731-8520. Please note that "Local Time" refers to Arizona, in that Arizona does not change time zones.

Request for Information
Title and Description		Response Deadline	Downloads
Downloadable Bid Opportunities
Number	Title and Description	Pre-Bid Meeting Date(s)	Due Date
RFP 3086-7 ATTACHMENT C ADDENDUM 1 ADDENDUM 2 ACKNOWLEDGEMENT OF VENDORS	ENERGY CONSERVATION MEASURES The Maricopa Community College District is accepting sealed proposals for: RFP FOR ENERGY CONSERVATION MEASURES FOR MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT Services to be performed: The Maricopa County Community College District (“District”) is seeking proposals from experienced energy conservation product and services companies to provide and install or implement, as applicable, energy reduction measures, strategies, equipment, and products that will advance the District’s energy efficiency objectives. The District has undertaken significant steps over the past decade to implement programmatic Energy Conservation Measures (“ECMs”) District-wide and wishes to identify additional measures that compliment and / or advance projects already in place and further improve the overall efficiency of their energy consumption. The objective of this RFP is to solicit ECMs that will offer the overall best value and return on cost to the District. The District does not have a stated preference for either technology or measures. In addition to this solicitation for ECMs, the District will be issuing future RFP(s) for renewable and sustainable energy sources to further advance their energy sustainability and climate goals. Reducing energy use and attributable emissions including greenhouse gases; Improving the efficiency of the District’s energy consumption; Promoting renewable alternatives and sustainable energy sources; and Procuring energy at a reasonable cost. The District’s consultant, Pace Global Energy Services, LLC (“Consultant”), will be assisting the District in administering and evaluating the results of this RFP. The Request For Proposal may be picked up at the Maricopa Community Colleges, District Support Services Center, Purchasing Office, 5th Floor at 2411 West 14th Street, Tempe, Arizona. For further information concerning receiving a copy of this Request For Proposal contact the MCCCD Purchasing Dept. at (480) 731-8520. The District Office will be closed over its Winter Break from December 23, 2011 thru January 2, 2012. Also, you can download this proposal by going to our web site: www.maricopa.edu/purchasing/vendor/index.htm Sealed proposals will be received at the Maricopa County Community College District Office, Lobby Reception Desk, 2411 West 14th Street, Tempe, Arizona 85281, until 3:00 P.M. Friday (MST), ~~February 3~~, February 16, 2012. Mark the outside of the envelope with the proposal number, project name, and time of opening.	N/A	~~02/03/12~~ 02/16/12 3:00 P.M. (MST)
RFP 3089-5	Provide Consumer Surveys for MCCCD The Maricopa County Community College District (MCCCD) intends to engage the services of a company to Provide Consumer Surveys on an “as-required” basis. MCCCD is now accepting proposals for the services identified in this RFP. The Request for Proposal (RFP) is available at the Maricopa County Community College District Office, Purchasing Dept., 5th Floor, 2411 W. 14th St. Tempe, AZ. or by calling 480-731-8526. Office hours are Monday - Friday, 7:30 a.m. - 4:30 p.m. The RFP may be downloaded from the following website: http://www. maricopa.edu/purchasing Written, sealed proposals must be addressed to, and will be received at: The Main Reception Desk, Maricopa County Community College District, 2411 West 14th Street, Tempe, Arizona 85281, no later than 3:00 P.M. (MST) February 29, 2012. NOTE: If you are hand carrying or having a proposal package delivered, you or the delivery agent should allow sufficient time to arrive, park, and go through security prior to dropping off your proposal package. This applies to any other method of delivery (FedEx, UPS,USPS, etc.) as well. Late proposals will not be accepted or considered for award. Regardless of the method of delivery, it is your responsibility to insure on-time delivery of the proposal package. RFP Issued February 1, 2012	N/A	02/29/12 3:00 P.M. (MST)
RFP 3091-7	CONSULTING SERVICES FOR THEATER FALL PROCTECTION SYSTEMS DISTRICT WIDE The Maricopa County Community College District is accepting sealed proposals for: CONSULTING SERVICES FOR THEATER FALL PROTECTION SYSTEMS, ANNUAL SERVICES CONTRACT, DISTRICT WIDE Maricopa County Community College District, seeks to enter into a contract with one or more firms or individuals for the provision of professional consulting services on an “as required”/”on call”/”annual services” basis related to the design and specification of FALL PROTECTION SYSTEMS for the District’s existing and new performing arts centers. The selected consultant(s) will provide, or assist each college to provide, a written fall protection plans, training manuals and personnel training for fall protection systems. At the District’s request, the consultant also may provide similar fall protection consulting, evaluations, system design, training and assistance at other non-performing center facilities as part of the District’s overall safety programs.. The limited size and time frame of these services do not lend themselves to individual requests for proposals, as such needs arise. The Request For Proposal may be picked-up at the Maricopa County Community College District Office, Purchasing Department at 2411 West 14th Street, Tempe, Arizona, on the 5th Floor. For further information concerning receiving a copy of this Request For Proposal contact the MCCCD Purchasing Department at (480) 731-8520. Also, you can download this proposal by going to our web site: http://www.dist.maricopa.edu/business/purchasing Sealed proposals will be received at the Maricopa County Community College District Office, Lobby Reception Desk, 2411 West 14th Street, Tempe, Arizona 85281, until 3:00 P.M. Tuesday (MST), February 14, 2012. Mark the outside of the envelope with the proposal number, project name, and time of opening.	N/A	02/14/12 3:00 P.M. (MST)
Non-Downloadable Bid Opportunities
Number	Title and Description	Pre-Bid Meeting Date(s)	Due Date
IFB 3090-7	TENNIS COURT RECONSTRUCTION AT GLENDALE COMMUNITY COLLEGE The Maricopa County Community College District (MCCCD) is accepting sealed Bids to furnish all labor, materials, and equipment for: TENNIS COURT RECONSTRUCTION AT GLENDALE COMMUNITY COLLEGE, PROJECT #110060. Work consists of the demolition and reconstruction of 8 existing tennis courts. Also, includes new lighting, landscape and hardscaped amenities at Glendale Community College. Each bid shall be in accordance with the specifications issued by the MCCCD Facilities Planning and Development Department. The project is estimated between $900,000 and $950,000. Bid documents will be available February 9, 2012 for a $50.00 per set (check or money order only) refundable deposit payable to (Maricopa County Community College District or M.C.C.C.D). Deposits for drawings and specifications not returned within 30 days from the bid date shall be forfeited. Document can be picked-up at: Techniprint 2545 North 7th Street Phoenix, AZ 85006 Phone: (602) 257-0686 Fax: (602) 256-0620 There will be a Pre-Bid Meeting held in MA-128 of the Math Building at Glendale Community College, 6000 W. Olive Avenue, Glendale, AZ 85302 at 2:00 P.M. (MST), Thursday, February 16, 2012. Tours of the project sites can be arranged by contacting Steve Azevedo, (623) 845-3041, Buildings and Grounds Supervisor at Glendale Community College. Project manager for this project is Gary R. Eberhard, AIA CSI, (480) 731-8568, Facilities Planning and Development. All Technical questions concerning this project should be addressed to Doug Osborn, P.E., Hess-Rountree, Inc., 9831 S. 51st Street, Suite C110, Phoenix, AZ, 85044, Phone: (480) 496-0244, Fax: (480) 496-0094. Written, sealed Bids will be received at Maricopa Community College District Office, Main Reception Desk, 2411 West 14th Street, Tempe, Arizona 85281, no later than 2:30 P.M. (MST), Thursday, March 1, 2012.	02/16/12 2:00 P.M. (MST)	03/01/12 2:30 P.M. (MST)