Dear ____________:

The so-called "Year 2000" (Y2K) issue has been documented and widely publicized. A key step in Maricopa Community Colleges’ compliance effort is ensuring that all the computer systems and components supporting our operations, including hardware and software, operating systems, application programs, and network and communications hardware and software, be fully Y2K-compliant. Furthermore, we require business solutions offered by our suppliers, maintenance and service contractors, and strategic partners to be fully Y2K-compliant. Naturally, this requirement extends to your own suppliers and contractors as well, to the extent they provide you with goods or services necessary for you to be in Y2K compliance with us.

We need information from you to evaluate our Year 2000 options. Enclosed is a definition of "Y2K-compliant" that states our expectations in greater detail. Please review the enclosed material and indicate your compliance status on the certificate. The certificate must be executed on your behalf by an authorized officer and returned to us for review within two-weeks from receipt of this request. After we have completed our evaluation, we will contact you concerning open points, clarifications, and any confirmation or testing process needed.

Nothing in this letter or the enclosures should be interpreted as expressing any opinion or conclusion by your organization as to the scope of the necessary compliance effort or allocation of costs. This letter is not a request for you to start any Y2K-compliance work at our expense.

If you have any questions about the enclosures, please contact Jim DeVere, 602/731-8418, devere@gwc.maricopa.edu, fax 731-8850 or visit our Y2K website www.dist.maricopa.edu/y2k.

We look forward to working with you and sincerely appreciate your cooperation. Thank you for your support in advance.

Sincerely,

Jim DeVere

Year 2000 Project Director